Manage Lettings, Proposals, Bids
The Manage Lettings, Proposals and Bids link in the Letting and Vendor Data section of the Manage Agency page brings you to the Manage Lettings page. There, you can create or modify your letting, add proposals to your letting, post alerts, add attachments to your letting, and post the apparent bid results after the letting has ended. You can also post alerts and attachments on a specific proposal from here.
Manage Default Links
You can view the default links for a letting or proposal from the Manage Letting or Manage Proposal page. The links are added or deleted on the Manage Default Links page.
Upload Proposal and Vendor Data
You can upload proposal and vendor data from AASHTOWare ProjectTM software. (If you are an agency that doesn't use AWP, click here for file formats.) This data includes plan holders and vendor lists. You cannot load data for a letting or proposal that is not yet in the system. The information must be in a Project file or the Bid Express service cannot upload it. Information in a file must be for only one letting or the Bid Express service cannot upload it.
- Select Upload Proposal and Vendor Data in the Letting and Vendor Data section of the Manage Agency page. This brings you to the Upload Proposal and Vendor Data page.
- If you are uploading vendor data, select either Amend Data or Replace Data from the Action drop down list. Replacing data will make vendors obsolete unless the vendor is marked non-obsolete in the uploaded file. It will also delete bid tab, bid total, and plan holder data for all proposals in the letting and replace it with the data in the uploaded file. Amending data will only add new entries from the uploaded file to the service.
- Click CHOOSE FILE or browse. The Bid Express service opens a File Upload window.
- Navigate to the location of the proposal or vendor data file and click open.
- The complete file name displays in the File field. Click upload to upload the file to the Bid Express service.
The Bid Express service will overwrite any existing information that is also contained in the new file. Once the upload is complete, the Bid Express service displays a summary of the uploaded data and its status. Depending on what was uploaded, you may see a display of the data.
You can view plan holder, vendor, or bid data that has been uploaded to the Bid Express® service in the past two months here.
View Downloaded Activity
View all letting download activity on the Bid Express service. You can use this area to see how many times files have been downloaded.