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Bidx.com Knowledge Center

Manage apparent bids

For Bidx.com agencies

In this article:

Apparent bids can be entered either at the letting level or at the proposal level. Bids that are downloaded using the Bid Opener will already be listed. The entry with the low bid is displayed first in the list.

If you need to mark a bid as non-responsive, select the Non-Responsive check box for that bid. Enter an explanation in the Reason field.

You can choose to automatically populate the apparent bid entries with vendor information by using the Bidding Options on the Manage Agency Settings page.

If a company submitted a manual bid, the company information must be uploaded into the Bid Express® service before its bidder ID can be entered on the Apparent Bids page.

  1. Open the letting or proposal as an administrator.
  2. If necessary, click Edit Bids.

proposal-edit-bids-boxed.png

Enter or edit apparent bids

You can enter or edit apparent bids at either the letting or proposal level. You can only enter apparent bids after the deadline has passed.

  1. Click Edit Bids on your selected proposal to open the Apparent Bids console. A side panel will slide out where you can add or edit bids.
  2. Click New+ to add a new bid.
  3. For each bid, enter the bidder ID of the manual bidder. Once the bidder ID has been entered, the company name will be listed at the top of the entry.
  4. Select the Non-Responsive check box if the bid is non-responsive. Enter the reason for marking the bid this way in the Reason for non-responsive field. 
  5. Enter any DBE information, if applicable.
  6. Enter the bid amount in the Bid Total field. This field must be populated in order to publish the bid entry.
  7. If you are using custom fields for the apparent bid entry, enter the information in those fields.
  8. Click New+ if you have more bids to enter. When you are finished, click Save to save the bids.
  9. The Bid Express service saves the bids and returns you to the letting or proposal.

edit-bids-panel.png

Publish apparent bids

You can publish the apparent bids any time after the Open Bids utility has run. You can also save the apparent bids for a proposal without publishing them.

If apparent bids have been published, you'll see a Published flag on the proposal. If you don't see the published indication, here's how to publish the apparent bids.

apparent-published-boxed.png

  1. From the ended letting page or the individual proposal page, click Edit bids.
  2. Click Publish to post the apparent bids for the current proposal, or click Save to save the bids.

If you publish the apparent bids and then you or another member of your agency launch the Open Bids utility again, you may see a warning message.

Delete apparent bids

  1. Click Edit bids.
  2. Click the X next to the bid for the entry you wish to delete.
  3. When you are finished, click Save. The bid will be removed from the list of apparent bids.